Bruton Knowles

  • Administrator

    Job Locations UK-Leeds
    Posted Date 3 days ago(18/05/2018 11:03)
    ID
    2018-1097
    # of Openings
    0
    Category
    Administrative/Clerical
  • Overview

    This is a full-time role where flexibility will be discussed regarding working hours.

    The purpose of the role is to provide a high standard of administrative support including audiotyping and administration support to the team. There will also be the opportunity to assist with business development, develop and refine office systems and assist with the co-ordination of the team’s activities and achievement of its business objectives.

    This role requires a high calibre individual to operate in a busy team of surveyors to provide administration support. The office has ambitious growth plans and this is an opportunity to help the team shape and deliver that growth.

    The job will require someone who has a proven track record in organising their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines, providing an effective and efficient platform for the team to operate successfully. Strong audiotyping skills are essential.

    Qualifications

    The successful candidate is likely to have at least an NVQ Level 3 or 4 in administration or equivalent.

    Essential Criteria:

    • Friendly and communicative and used to working in a busy and dynamic team environment
    • Confidential and discreet. Capable of handling sensitive information and confident.
    • Able to work in a structured and timely fashion with the ability to prioritise work and meet tight deadlines.
    • Accurate written communication skills with good attention to detail. . Responsibility for high quality reports and correspondence,       must have good language and formatting skills
    • Excellent oral communication, interpersonal skills and telephone manner. Motivated and enthusiastic with experience and initiative. Able to add value to the office’s service delivery.
    • Excellent IT skills and a highly proficient and experienced user of all Microsoft Office programmes, with excellent numeracy and spreadsheet skills.
    • Capable of learning new IT packages quickly including Changepoint and able to operate bespoke property software.

     

     

     

    Responsibilities

    • Diary management, arranging meetings and appointments, fielding telephone calls and co-ordinating appointments on behalf of the Team Manager. Working with support staff in other BK offices to assist or delegate as required by workflows.
    • Devising and maintaining office systems, including data management.
    • Maintain absolute discretion when dealing with confidential data.
    • Screening phone calls, enquiries and requests, and handling them when appropriate; passing on to appropriate professionals as required.
    • Meeting and greeting visitors at all levels of seniority, organising meetings and refreshments
    • Dealing with incoming emails, and corresponding on behalf of the Team as required.
    • Audiotyping of reports and correspondence. Printing and preparation of reports and correspondence. Filing and post duties.
    • Liaising with clients, suppliers and other employees.
    • Assist Team Manager with office systems, debtor management and preparing forecasts and business plans in conjunction with input from senior fee earners and chasing them when required.
    • Assist Team Manager with all business development activities.

     

     

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