Bruton Knowles

Administrator

UK-Bristol
5 days ago(11/01/2018 15:54)
ID
2018-1086
# of Openings
1
Category
Administrative/Clerical

Overview

The purpose of the job is to provide a high standard of administrative support including audiotyping and administration support to the team. There will also be the opportunity to assist with business development, develop and refine office systems and assist with the co-ordination of the team’s activities and achievement of its business objectives.

 

 

 

 

Qualifications

The successful candidate is likely to have at least an NVQ Level 3 or 4 in administration or equivalent.

Essential Criteria:

  • Friendly and communicative and used to working in a busy and dynamic team environment
  • Confidential and discreet. Capable of handling sensitive information and confident.
  • Able to work in a structured and timely fashion with the ability to prioritise work and meet tight deadlines.
  • Accurate written communication skills with good attention to detail. . Responsibility for high quality reports and correspondence,       must have good language and formatting skills
  • Excellent oral communication, interpersonal skills and telephone manner. Motivated and enthusiastic with experience and initiative. Able to add value to the office’s service delivery.
  • Excellent IT skills and a highly proficient and experienced user of all Microsoft Office programmes, with excellent numeracy and spreadsheet skills.
  • Capable of learning new IT packages quickly including Changepoint and able to operate bespoke property software.

 

Responsibilities

  • Diary management, arranging meetings and appointments, fielding telephone calls and co-ordinating appointments on behalf of the Team Manager. Working with support staff in other BK offices to assist or delegate as required by workflows.
  • Devising and maintaining office systems, including data management.
  • Maintain absolute discretion when dealing with confidential data.
  • Screening phone calls, enquiries and requests, and handling them when appropriate, passing on to appropriate professionals as required.
  • Meeting and greeting visitors at all levels of seniority, organising meetings and refreshments
  • Dealing with incoming emails, and corresponding on behalf of the Team as required.
  • Audiotyping of reports and correspondence. Printing and preparation of reports and correspondence. Filing and post duties.
  • Liaising with clients, suppliers and other employees.
  • Assist Team Manager with office systems, debtor management and preparing forecasts and business plans in conjunction with input from senior fee earners and chasing them when required.
  • Assist Team Manager with all business development activities.

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